California Environmental Reporting System (CERS)
Beginning in 2013, the California Environmental Protection Agency (CalEPA) required electronic reporting of Hazardous Materials Business Plans (HMBP) for all businesses that store hazardous materials above reportable quantities.
About California Environmental Reporting Systems (CERS)
Electronic filing of your facility’s hazardous materials information has several benefits to your business. Consider the following:
- Regulated businesses can maintain and update their regulatory information, eliminating repetitive data entry or paper submittals each year.
- Multi-jurisdictional businesses can file their data using one system location.
- Federal, State, and local regulators have more efficient access to current data.
- Emergency response agencies including fire and police have access to current data e.g. types of chemicals, quantities, maps of chemical locations, and evacuation assembly areas.
- Saving of space, paper, and time involved in physical processing and re-entering of data already typed into a form by the business.
Hazardous Materials Business Plans (HMBP)
An HMBP is to be submitted to CERS annually or when there is any change within 12 months of the last submittal.
The components of an HMBP consist of at least 3 sections (or elements):
- Facility Information
- Hazardous Materials Inventory
- Emergency Response Plan
*** If you have above-ground or underground tanks, there are additional elements that need to be submitted.
The Facility Information element has two pages that define the business activities and contact information at your facility. The Hazardous Material Inventory element has two pages that detail what chemicals you are storing and their location. The Emergency Response plan element is where you submit your procedures for handling a spill or leak, and for training your employees. The additional elements for tanks provide information about the tanks at your facility (if any), what they store, and how they are monitored.
Some of these requirements can be satisfied by uploading templates to make it easier. These templates and instructions are available on the links below and are optional. Keep in mind that for the Emergency Response element, if you use the "Emergency Contingency Plan" template below, it will satisfy both the Emergency Response and Employee Training Plan requirements with one document. The Site Map template and instructions can be used to satisfy the map requirement under the Hazardous Materials Inventory element.
Forms and Instructions for HMBP
- Site Map Template (PDF)
- Site Map Instructions (PDF)
- Consolidated Emergency Response / Contingency Plan (PDF)
- Guidance for Updating HMBP with No Changes from Previous Year (PDF)
- Guidance for Updating HMBP with Changes from Previous Year (PDF)
- How to Verify My CERS Submittal Date
Information on electronic filing requirements is also available at the CERS webpage and on our Hazardous Material Business Plan page. You may also call our Hazardous Material Department and ask for assistance with CERS, at 530-265-1222