Show All Answers
Typically, residents will contact us after hearing about the PRD program either by word of mouth, the DPW website, or Board of Supervisor offices. The Department of Public Works manages the program, and forming a PRD occurs only if a majority of the voting property owners support it by formal ballot.
The petition will be prepared by County staff and typically includes the following items:- Name of the proposed PRD- Boundaries of the proposed PRD, including total number of acres- Assessed valuation of land and improvements within the proposed PRD- Number of inhabitants and registered voters within the proposed PRD- Location of the street(s) that will receive maintenance services- The proposed rate and method of apportionment of the assessment
Parcel owners must be on record with the County as having ownership of the parcel in question. Family members not listed on property documents and renters / leasers are not eligible to sign the petition. Petitions will be checked with County records for validity. If the County's review results in less than 50% of valid signatures, the signatures will be returned to the PRD representative and additional signatures requested.
When sufficient signatures have been collected, the petition, along with a list of all the property owners with their Assessor's parcel numbers and mailing addresses, is delivered to the Department of Public Works. Upon certification of the petition and completion of an Engineer’s Report and other supporting documentation, the County Board of Supervisors will vote to approve a Resolution of Intent to form the PRD. The Board of Supervisors will then set a date for the public hearing and special election (typically held on the same date). All parcel owners will then be notified by mail and ballots will be mailed out. After the public hearing, the Board will tabulate the election results. If a majority of the ballots approve the parcel charge and no significant issues or concerns are raised during the public hearing process, the Board votes to accept the proposal and approve the PRD parcel charge.
In an effort to keep your administrative costs low, we always encourage property owners to consider a neighborhood contact person (chairperson) as their first point of contact for questions or issues that need resolution. That way, all pertinent items are being channeled through a single point of contact, and the number of interactions between the County and the PRD can be minimized to keep administration costs lower.
If you wish to dispute your inclusion in the PRD or your benefit apportionment, you can submit a written request for re-evaluation and provide a basis for your reasoning. The County will review the submittal and make a determination on your request.
Bringing a road into the County Maintained System would require that several criteria be met. The location and route of the road must be deemed by the County to be of public benefit and necessity. In other words, it needs to appear on a Circulation Element planning document, or there needs to be some demonstration that the road is needed to carry large traffic volumes - usually associated with new development. The road would also need to meet County Public Road Construction Standards which includes considerable width requirements, and substantial road base specifications that translate into much higher costs.
While the property owners may decide to construct improvements with additional monies not included in the PRD, the work must apply for an encroachment permit, and all work will be subject to County standards and procedures.
The dissolution process is similar to the formation process in that it requires majority approval of the property owners by weighted ballot. If the ballot to dissolve is successful, the Board of Supervisors can approve the dissolution. Once the PRD is dissolved, responsibility for future repair or maintenance of the roads reverts back to the property owners.
However, some neighborhoods may decide to designate a PRD Chairperson and/or Committee Members to adequately represent the property owners. Most often, the PRD Chairperson is a project proponent who initiates and leads the formation effort. Anyone who wishes to be on the PRD Committee should contact the Chairperson to volunteer. The PRD Committee should consist of parcel owners that provide input of road maintenance needs to the Chairperson, and are kept informed of PRD activities by the Chairperson, through use of a newsletter or periodic meetings.
In some cases property owners may wish to temporarily increase their assessments (over a predetermined time period not to exceed 5 years) or deposit funds directly into a PRD account to advance needed road maintenance services. These options are available to property owners if needed and can be included in the Engineer’s Report and PRD approval process.
Ultimate authority for the PRD, including its initial formation or dissolution, management, annual budget, and assessment collection, lies with the County Board of Supervisors.